OptiBuy & T-Systems Switzerland jointly for Baloise Group

After assessing internally current and future needs, Baloise Group – a European provider of prevention, pension, assistance and insurance solutions, decided to move its procurement processes to the next level.

With the choice and introduction of Ivalua’s catalogues, free text and contract management modules, the company’s processes experienced a significant boost in task efficiency and in overall transparency of processes.

Analysis started in January 2016, followed by a choice of Ivalua’s solution, lead to the launch of a collaboration with OptiBuy and T-Systems in January 2017. After design workshops held in Basel, T-Systems and OptiBuy teams moved to implementation phase to provide go-live version launched in November 2017 for Switzerland. Implementation projects for German and Belgian branches of the Group continued with the go-live in Belgium in March 2018 and the upcoming go-live in Germany in May 2018.

– Our goal was to improve the overall user-experience and reliability of the internal processes as well as increase transparency. We preceded the project with extensive market research and sent out many RFIs to potential suppliers of procure-2-pay, strategic and workflow solutions. Ivalua seemed to be a perfect choice, and supplementary cooperation with OptiBuy and T-Systems proved us right. With the contract management and catalogue modules in place, we are working on launching SRM and potentially sourcing modules this year – says Andreas Skubella, Application Owner Beschaffungssysteme Group Procurement at Baloise Group.

The deployment of additional cloud-based modules for Switzerland, such as supplier management, is scheduled for 2018.

– The transition procedure was really smooth. We went live without any major interruptions. That was achieved also thanks to OptiBuy’s specialists – who guided us with valuable Ivalua-specific and general procurement knowledge. In addition, our first experiences, as users, show us that the tool is easy to use and employees appreciate its functions. That is among many reasons why we are rolling the solution out to Belgium and Germany – he adds.

The new system supports 6 500 users and helps to process over 13 000 purchase orders (POs) per year and maintains almost 1 500 contracts per year within Baloise Group.

About Baloise

The Baloise Group is more than just a traditional insurance company. The changing security, safety and service needs of society in the digital age lie at the heart of its business activities. The 7,300 or so employees of Baloise, therefore, focus on the wishes of their customers. Located in the heart of Europe, with its head office in Basel, the Baloise Group is a provider of prevention, pension, assistance and insurance solutions. Its core markets are Switzerland, Germany, Belgium, and Luxembourg.


About OptiBuy

OptiBuy is an international consultancy specialized in procurement management. We are providing a broad range of outstanding procurement solutions, using an international network of our own offices (Poland, Czech, Switzerland, and China), extensive market knowledge and advanced set of IT tools. We are one of the leading procurement consulting companies in Central-Eastern Europe. Our specialties are optimization of procurement costs (cost-cutting projects), global sourcing projects and implementation of the specialized procurement software solutions (Ivalua, NextBuy).


About Ivalua

Ivalua is the Procurement empowerment platform. Recognized as a Leader by Gartner, Ivalua’s Source-to-Pay suite is leveraged by over 250 leading companies across the globe to manage over $500 Billion in direct and indirect spend. The platform’s combination of ease-of-use, depth, breadth, and flexibility ensures high employee and supplier adoption, rapid time to value and the ability to meet unique or evolving requirements, evidenced by the industry’s leading 98%+ retention rate.


About T-Systems

With a footprint in more than 20 countries, 43,700 employees, and external revenue of 7.9 billion euros (2016), T-Systems is one of the world’s leading vendor-independent providers of digital services headquartered in Europe. T-Systems is partnering its customers as they address the digital transformation. The company offers integrated solutions for business customers.

OPTIBUY Sp. z o.o.


ul. Jana Kazimierza 3
01-248 Warszawa

Tel: +48 22 661 52 60
Fax: +48 22 661 52 61
Email: info@optibuy.com


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