PKP Energetyka on the track towards full automation of processes

PKP Energetyka, with the participation of OptiBuy, launched the implementation of Ivaua’s state-of-the-art procurement and sourcing solution.

PKP Energetyka is a leader in the construction and maintenance of contact line system as well as railway electrical power engineering in Poland. It has been operating since 2001 and belongs to one of the largest investment funds worldwide – CVC Capital Partners. It employs 5500 employees in 9 facilities throughout Poland and as the only Distribution System Operator [DSO], it has its own distribution network in the country.

Over the recent several years, the Company has been consistently implementing advanced technological solutions, thus improving the quality, safety, and effectiveness of its operations. The Company has already implemented work coordination system of the Workforce Management class, IT tools supporting the safety management system of train operation and the system of maintenance of railway vehicles along with mobile and virtual training solutions.

To increase, among others, the safety of transactions, the effectiveness of internal processes and to ensure a solid foundation for long-term development and to build competitive advantage, the company decided to implement the advanced procurement solution in SaaS formula (Software-as-a-Service), delivered by Ivalua.

Within the framework of over a year-long project, it is anticipated to implement the modules facilitating the registration of contracts, e-catalogs use, tender management, supplier relationship management (SRM) and finally, invoice handling.

The key premises were not only the safety or optimization and acceleration of the procurement processes as such. The company also cares about the comfort of users, suppliers and the transparency of procurement operations within the entire organization. The Ivalua system meets the expectations as to the planned operations, both at the operational and strategic level. The possibility of integration of the new tool with the solutions already adopted within the organization, including SAP, is also of crucial importance.

So far, the orders and tenders of the company were frequently handled manually and very often apart from any system, thus making the tasks time and labor consuming. The implemented solution shall automate some of the processes – proceedings, negotiations and approval of contracts as well as invoicing. It will help employees eliminate the errors, shorten the time of procurement procedures and enable the use of transaction history or contracts’ database.

OptiBuy, the consulting agency will be responsible for the implementation. The company may boast an extensive experience gained during similar projects, nationally and Europe-wide.

– We hope that the cooperation with such an experienced Ivalua partner as OptiBuy, will giveus the desired effects. What convinced us was the certified team. Moreover, we believe that the presented experience of the supplier will enable us to configure the new system to optimally tailor it to the needs of our internal processes, while ensuring the maximum level of user-friendliness – says one of the representatives of PKP Energetyka, involved in the project.

– In the era of processes automation and computers handling numerous daily tasks, buyers can make strategic decisions which supplier to choose and sign a contract with. The integrated database of suppliers or the functionality enabling to run tenders, facilitate the process and provide an abundance of precious data. The buyers, with just one click, will be able to view the offer and define the potential of a given supplier, potential risks or even view the cooperation history – both for small and larger quantity purchasing activities. This is one of several possibilities offered to the organisation by the procurement software – says Mateusz Borowiecki, Managing Director at OptiBuy.

About PKP Energetyka
PKP Energetyka S.A. commenced its full operational activity as of 1st October 2001, following a corporate restructuring, commercialisation and privatisation of Polskie Koleje Państwowe [Polish State Railways]. Currently, it is responsible for 3.4 % of the domestic energy consumption and has 5.3% contribution in the sales of energy to end-users. The only shareholder of PKP Energetyka S.A. is Caryville Investments Sp. z o.o., owned by CVC Capital Partners, one of the largest investment funds worldwide. It manages funds entrusted by renowned financial and state bodies as well as pension funds. Within almost 35 years, our fund has managed over 300 investment projects worth almost 60 billion dollars, in Europe, USA and Asia.


About OptiBuy

OptiBuy is an international consulting company specialising in procurement management. We offer a wide range of excellent procurement solutions, using our global network of offices (in Poland, Czech, Switzerland, Germany and China), in-depth market knowledge and extensive set of IT tools. We are one of the leading companies, dealing with procurement consultancy in Central-Eastern Europe. We specialise in procurement cost optimisation (cost reduction projects), Global Sourcing projects as well as the implementation of specialist procurement software solutions (Ivalua and NextBuy).


About Ivalua

Ivalua is a procurement platform used by over 250 leading companies around the world to manage direct and indirect spending worth over 500 billion dollars. A combination of easy operation, dedicated solutions and flexibility ensures perfect tailoring of its functionalities to the needs of employees and suppliers.

OPTIBUY Sp. z o.o.


ul. Jana Kazimierza 3
01-248 Warszawa

Tel: +48 22 661 52 60
Fax: +48 22 661 52 61


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